The responsibilities of the Clerk-Treasurer are:
Processing all receipts and expenditures of City funds in accordance with professional and statutory standards and practices,
Processing the payroll for City employees including pensions, benefits and tax deposits,
Determining the process and manner in which the City’s vendors, officers and employees are paid,
Managing and maintaining records for all City financial accounts,
Making and managing all investments of the public treasury on behalf of the City and its citizens,
Preparing the estimates of revenue and required financial statements for City departments and the City Council,
Managing City records and maintaining optimal public transparency,
Maintaining and managing all assets of the City.
Serving as the Clerk to the City Council and Board of Public Works and Safety by notifying the public of all meetings, preparing agendas, transmitting paperless packets, recording proceedings, maintaining custody of records, and
Maintaining and updating the City’s LaserFiche™ web link which provides primary public access to records of Carmel’s Boards, Commission and Departments.
Citizens may view or photocopy the following public information at the Clerk-Treasurer's office during business hours:
- Contracts between the City and vendors
- Minutes of all public meetings conducted by the Board of Public Works and Safety and the City Council
- Agendas for City Council and Board of Public Works and Safety Meetings
- Copies of ordinances, resolutions, etc.
- All financial data including revenues, expenditures, debt obligations and budgetary data
There are several employees within the department that are Public Notaries who are available to the public at no charge.
Laserfiche is a searchable database of public records maintained by the Clerk Treasurer's office. It is available to any citizen who is interested in researching any transaction, ordinance or other legal document involving the city, dating back as far as the 1890's. Every new document is scanned and uploaded upon execution. Laserfiche was implemented in 2000. It is not a perfect system. If it is overloaded, browsers will receive cryptic error messages and should try again later. Due to the enormous volume of information, it also takes a while to get the hang of where to look for documents and it is helpful to have a docket number when searching for ordinances and a parcel number when searching for real estate information.